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How to Connect Your HubSpot Calendar Link for Alex (AI Calling Agent)

You can connect your HubSpot calendar link so that Alex (AI Calling Agent) can check your availability and book meetings directly during calls. Follow the steps below:

Sharon Drelevich avatar
Written by Sharon Drelevich
Updated over a week ago

1. Add the Tools

  1. Go to Settings → Tools.

  2. Click Add Tool → HubSpot → Check Availability.

  3. Repeat the process: Add Tool → HubSpot → Book a Meeting.

    • Both tools will now appear in your list.

2. Personalize Each Tool

  1. Rename the Tool

    • For example, change the name to something recognizable (e.g., Sharon - Availability).

    • Make sure you keep "Check Availability" clearly labeled.

  2. Add Your HubSpot Calendar ID

    • Copy your calendar link from HubSpot.

    • Extract only the Calendar ID from the link (not the full website URL).

    • Paste the Calendar ID into the tool configuration.

    ⚠️ Important: If you paste the full URL, it won’t work. Use only the ID portion.

  3. Set the Default Time Zone

    • Select your calendar’s correct time zone.

    • Click Save Configuration.

3. Repeat for the Second Tool

  • Update the name.

  • Paste the same Calendar ID.

  • Select the time zone.

  • Save.

4. Final Step: Assign the Tools to Calls

After setting up both tools, go to the Call Configuration area and make sure to select these HubSpot tools so Alex can use them for checking availability and booking meetings during calls.

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